Container intake work run from one Kwai Chung office
DAIMON TRADING COMPANY LIMITED offers six written services, all handled from Rm 804F, 8/F Join-In Hang Sing Ctr, 71-75 Container Port Rd, Kwai Chung, Hong Kong (HK). Each service feeds the same running file, so a box that passes the gate is already known at the tally desk, the weighbridge window and the survey round.
Stack Sheet Bays
A stack sheet is drawn before the first box is lifted in a bay, and it is drawn to match the physical yard rather than a plan filed weeks earlier. The clerk walks the bay, notes the rows already standing, checks the tier heights against the rail markings and then sets out the planned lift order on a single sheet that travels with the spreader crew. When the crew returns, the sheet comes back signed, with any deviation from the plan noted in the same ink.
Stack sheet bays matter because they turn a visual arrangement into a written one. A yard that is stacked from memory will be rebuilt differently by every shift, and the difference is what causes a misplaced box or an unsafe tier. The bay sheet fixes the arrangement on paper, so the next shift starts from a known state instead of a rumour. Customers may ask for a copy of the current bay sheet at any booking sitting.
Gate Pass Runs
Gate pass runs are walked at the barrier each shift, and the run is recorded as one continuous sheet that is not closed until the gate itself is closed. For every crossing the clerk writes the trailer plate, the box number, the carrier and the time, and the written line is checked against the physical trailer before the barrier rises. Nothing is waved through on a call, and nothing is added to the sheet later from memory.
The run sheet is the first place a discrepancy shows up. If a box is declared but does not appear, or a trailer arrives that no booking covers, the run records it in sequence rather than as an afterthought. That sequence is what makes a gate pass run useful when a customer asks why a box was held, or when a carrier needs proof of the time it entered and left the yard. The office keeps every run sheet in the weekly bundle and will read it back line by line on request.
Tally Note Desks
Tally notes are written beside the stack while the box is still in view, which is the only place a count can be trusted. The tally clerk works at a desk set close to the aisle, keeps a running count by row and tier, and marks each box with a small tally symbol that matches the note on the desk. When a count changes mid-shift, the correction is written in ink, initialled and timed; nothing is rubbed out and no line is renumbered silently.
A tally note desk is not a form-filling exercise. It is the point where the written record and the physical box are reconciled in front of a witness. Customers who receive a tally note can compare it with the gate pass and the weighbridge slip, and the three should agree without effort. When they do not agree, the desk has the initials and the time to explain why, which is often more valuable than a clean sheet that hides a change.
Weighbridge Windows
Weighbridge windows are fixed periods when the bridge is staffed and a reading can be taken and logged without delay. The reading is copied to the gate pass in the same motion, so the declared weight, the measured weight and the pass all carry the same figure. Where the measured weight differs from the declared weight beyond the allowed margin, the clerk flags it before the box leaves the ramp, giving the customer a chance to resolve the difference at the yard rather than at the receiving end.
Fixed windows keep the weighbridge honest, because a reading taken at a posted hour is easier to defend than one taken whenever the operator happened to be free. The office posts its windows on the booking note and expects hauliers to arrive inside them. A late trailer is weighed at the next window and the delay is written down, which keeps the record complete without pretending the arrangement was different from what it was.
Damage Survey Review Rounds
Survey rounds follow a fixed walking route that reaches every aisle before the light fails, so a dent in the last row is seen on the same day as a dent in the first. The survey clerk looks at corner castings, door seals, roof dents and side panel scoring, photographs anything that changes the condition of the box, and dates the finding to the hour. Old damage is noted as old; new damage is noted as new; the two are never merged into one line.
Review rounds exist because damage claims are won or lost on the timeline. A note made during the round shows when a mark was first seen and who saw it, which is exactly what a customer needs when a receiver later reports the same mark. The office files each round with the stack sheet and the gate pass from the same day, so the whole picture of a box can be read at once. Nothing is reconstructed from memory after a claim is raised.
Booking Sittings
Booking sittings are held at the office window so that a shipper can settle the coming week face to face. The clerk brings the current bay sheet, the open gate pass run and the last survey round, and the customer leaves with a signed booking note that matches the yard plan. Sittings are short by design, usually no more than half an hour, because the point is to agree a written arrangement rather than to discuss the season.
A booking sitting is also the right moment to correct a plan before it hardens. If a customer wants a box moved to a different bay, or wants a survey round repeated after a repair, the change is written into the booking note and the yard plan is amended the same day. By the time the trailer arrives, the gate pass run already knows what to expect, which is the entire reason the six services share one file. Call or write to the office to arrange a sitting.
How one box moves through the six services
A box is booked at a sitting, and the booking note joins the weekly file. The trailer arrives and the gate pass run records it at the barrier. The stack sheet bay decides where the box will sit and which lift order the crew follows. The tally note desk confirms the count beside the stack. The weighbridge window confirms the weight and copies it to the pass. The survey round looks at the box before the light fails and dates any mark it finds. Six services, one file, and a customer who can ask about any line at any time.
Agree the week
A signed booking note matches the yard plan before a trailer is dispatched.
Record the crossing
The run sheet writes the plate, the box, the carrier and the time at the barrier.
Fix the place
The bay sheet sets row and tier, and the count is tallied beside the stack.
Close the day
The weighbridge reads the load and the survey round dates any visible mark.
If you would like to walk a bay with the clerk before booking, the office is glad to arrange it. Reach the team by email at intake@tradaimon.com or by phone at +13079908462, and bring any earlier paperwork so the file can be checked in your presence.